Sales/ Collections/ Data Entry

Overview:

We are seeking a detail-oriented and organized Invoice/Collections/Data Entry Specialist to manage invoicing, collections, and data entry processes efficiently and accurately. This role involves generating invoices, following up on outstanding payments, and maintaining accurate records to ensure smooth financial operations. The ideal candidate is proactive, reliable, and thrives in a fast-paced environment.

Key Responsibilities:

Daily & Weekly Operations:

  • Invoice Management: Create, send, and track invoices for clients, ensuring accuracy and timely delivery.
  • Payment Follow-Up: Proactively contact clients regarding outstanding payments, maintaining a professional and customer-focused approach.
  • Record Maintenance: Update and maintain accurate financial records in accounting and data entry systems.
  • Data Entry: Enter and verify data related to transactions, payments, and account details in the company's database.
  • Reporting: Prepare daily and weekly reports on invoicing, collections, and payment status for internal review.

Collections:

  • Account Monitoring: Regularly review customer accounts to identify overdue payments and prioritize follow-up actions.
  • Communication: Maintain consistent and clear communication with clients to resolve payment issues or disputes.
  • Escalation: Escalate unresolved issues to management or the appropriate department for further action.

Process Improvement:

  • Workflow Optimization: Identify areas to improve efficiency in invoicing and collections processes.
  • Automation: Assist in implementing tools and software to streamline invoicing and data entry tasks.
  • Compliance: Ensure compliance with financial policies and regulations related to invoicing and collections.

Monthly & Ad-Hoc Responsibilities:

  • Reconciliation: Assist in reconciling accounts receivable and ensuring data accuracy.
  • Special Projects: Support ad-hoc finance or administrative projects as assigned.
  • Audit Preparation: Provide documentation and records to support audits or financial reviews.

Qualifications:

Required:

  • Fluency in English language.
  • Bachelors degree in Finance, Accounting, Business Administration, or a related field, or equivalent experience.
  • 1-3 years of experience in invoicing, collections, or data entry roles.
  • Proficiency in accounting software (e.g., QuickBooks, Xero) and data entry tools.
  • Strong organizational skills with excellent attention to detail.
  • Ability to work independently and meet deadlines in a remote environment.

Preferred:

Remote Data Entry, No Experience, $40/hr, Part-Time
Virtual Assistant, $45/hr, Remote, No Experience, Night Job
Entry-Level Remote Data Entry, $50/hr, Evening Job
Customer Support, No Degree, $40/hr, Remote, Weekend Job
Remote Phone Job, $42/hr, Part-Time, College Student Friendly
Virtual Assistant, $40/hr, Remote, No Degree, Night Job
Part-Time Data Entry, $45/hr, Remote, College Student Friendly
Remote Moderator, No Degree, $50/hr, Evening, Weekend Job
Remote Customer Support, $42/hr, Night Job, No Experience
Live Chat Support, $40/hr, Remote, Entry Level, Part-Time
Virtual Assistant, Remote, $42/hr, Weekend, No Experience
Remote Data Entry, $45/hr, No Degree, Night Shift
Part-Time Customer Support, $40/hr, Remote, College Student
Remote Live Chat, $50/hr, Part-Time, Evening/Night Job
Weekend Data Entry, $45/hr, Remote, No Experience
Remote Virtual Assistant, $40/hr, Evening, Part-Time Job
Remote Moderator, $42/hr, Part-Time, Weekend, No Degree
Data Entry, $45/hr, Remote, Night Shift, College Student Job
Phone Support, Remote, $50/hr, No Experience, Part-Time
Virtual Assistant, No Experience, $42/hr, Remote, Weekend
Remote Customer Support, $45/hr, Part-Time, College Student
Data Entry, Remote, $40/hr, Night Shift, No Degree
Evening Virtual Assistant, Remote, $45/hr, No Experience
Weekend Customer Support, $42/hr, Remote, College Student
Remote Data Entry, $50/hr, No Experience, Evening/Night Job
Remote Live Chat, $40/hr, Part-Time, No Degree Required
Virtual Assistant, $42/hr, Remote, Weekend, Entry Level
Remote Phone Support, $45/hr, Evening, No Experience Required
Data Entry, No Experience, $50/hr, Remote, College Student
Remote Moderator, $40/hr, Weekend, No Degree, Part-Time
Live Chat Support, Remote, $42/hr, Night Shift, College Student
Phone Job, $50/hr, Remote, No Degree, Part-Time, Weekend
Data Entry, $45/hr, Remote, Evening, No Experience Required
Virtual Assistant, No Experience, $42/hr, Remote, Part-Time
Remote Customer Support, $50/hr, Night Shift, No Degree
Remote Data Entry, $40/hr, College Student Friendly, Part-Time
Live Chat Support, $42/hr, Weekend, Remote, No Degree
Virtual Assistant, Remote, $45/hr, Evening, No Experience
Remote Phone Job, $50/hr, College Student, Night Shift
Remote Moderator, $42/hr, Weekend, No Experience Required
Data Entry, No Degree, $45/hr, Part-Time, Remote Job
Customer Support, $50/hr, Remote, Evening/Night Job, No Degree
Virtual Assistant, $42/hr, Remote, Weekend, No Degree
Remote Live Chat, $45/hr, College Student, No Experience
Remote Data Entry, $40/hr, Part-Time, No Degree Required
Phone Support, $50/hr, Weekend, Remote, No Experience
Virtual Assistant, $42/hr, Evening, Remote, No Degree
Remote Customer Support, $45/hr, No Experience, Part-Time
Data Entry, $50/hr, Night Job, No Degree, Remote
Remote Moderator, $40/hr, College Student Friendly, Part-Time
Virtual Assistant, Remote, $42/hr, Weekend, No Experience
Remote Phone Job, $45/hr, Part-Time, No Degree Required
Customer Support, $50/hr, Night Job, Remote, No Experience
Data Entry, Remote, $42/hr, Evening Job, No Degree
Live Chat Support, $45/hr, Weekend, Remote, College Student
Virtual Assistant, Remote, $50/hr, Part-Time, Night Shift
Data Entry, $40/hr, No Experience, Remote, Weekend Job
Remote Phone Job, $45/hr, No Degree, College Student Friendly
Customer Support, $42/hr, Remote, Evening, No Experience
Virtual Assistant, $50/hr, Weekend, No Degree, Remote
Remote Data Entry, $40/hr, Part-Time, College Student Job
Phone Support, Remote, $42/hr, Evening/Night Shift
Virtual Assistant, No Degree, $45/hr, Remote, Part-Time
Live Chat Support, $50/hr, Remote, No Experience Required
Remote Moderator, $42/hr, College Student, Weekend Job
Data Entry, $45/hr, Remote, Night Job, No Degree
Virtual Assistant, $50/hr, Remote, Part-Time, Evening Job
Remote Customer Support, $42/hr, Weekend, No Experience
Phone Job, $45/hr, Remote, Night Shift, No Degree
Remote Live Chat, $50/hr, College Student, No Experience

  • Experience in a fast-paced or startup environment.
  • Knowledge of accounts receivable processes and financial reporting.
  • Familiarity with tools such as Google Workspace, Excel, and CRM systems.

What We Offer:

  • Competitive compensation and flexibility in a remote work environment.
  • Opportunities for career growth and professional development.
  • A collaborative and supportive team culture focused on efficiency and accuracy.

 

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